ProSupplier

Business Challenges

Common Procurement & Supplier Management Challenges

Procurement teams often struggle with

Supplier onboarding delays

Lack of delivery visibility

Payment status follow-ups

Limited supplier performance insights

Frequent PO status inquiries

Manual invoice processing

Supplier communication inefficiencies

ProSupplier enables seamless collaboration between procurement teams and suppliers through a unified digital platform.

Platform Overview

One Platform. Complete Supplier Collaboration.

ProSupplier extends SAP procurement processes beyond organizational boundaries, enabling suppliers to collaborate digitally throughout the procurement lifecycle.

Brochure

Architecture

SAP Store

Functional Areas

Supplier Onboarding

Procurement Collaboration

Supplier Invoice Management

Supplier Performance

Supplier Onboarding

Accelerate Supplier Registration & Qualification

Simplify vendor onboarding while ensuring compliance and governance.

Registration

Supplier Self-Registration
Vendor Information Capture
Business Profile Management

Document Collection

GST Registration
PAN Documents
Bank Details
Compliance Certificates

Compliance Validation

Vendor Qualification
Compliance Verification
Document Validation

Approval Workflow

Multi-Level Approval
Procurement Review
Finance Approval

Procurement Collaboration

Real-Time Procurement Visibility

Improve communication and transparency between buyers and suppliers.

PO Acknowledgement

Purchase Order Visibility
Acceptance Confirmation
Supplier Feedback

ASN Portal

Advance Shipment Notice
Shipment Information
Delivery Preparation

Delivery Commitments

Delivery Confirmation
Expected Delivery Dates
Schedule Updates

Procurement Communication

Supplier Messages
Clarifications
Procurement Notifications

Supplier Invoice Management

Streamline Invoice Submission & Payment Visibility

Provide suppliers with visibility into the invoice-to-payment lifecycle.

Invoice Submission

Invoice Upload
Invoice Creation
Supporting Documents

Invoice Tracking

Submitted Invoices
Approval Status
Processing Status

Payment Visibility

Payment Status
Due Payments
Payment Advice

Invoice Automation

Automated Validation
Workflow Routing
Document Processing

Supplier Performance

Monitor Supplier Effectiveness

Gain visibility into supplier performance through measurable KPIs.

Supplier Scorecards

Delivery Performance
Quality Performance
Responsiveness

Supplier KPIs

OTIF Performance
Lead Time Compliance
Quality Metrics

Supplier Analytics

Performance Trends
Supplier Comparison
Risk Indicators

Business Outcomes

Delivering Procurement Excellence

Faster Supplier Onboarding

Reduce supplier registration and qualification cycles.

Improved Supplier Collaboration

Enhance communication and transparency across procurement processes.

Better Invoice Visibility

Provide real-time invoice and payment status information.

Reduced Procurement Effort

Automate routine procurement activities and supplier interactions.

Stronger Supplier Relationships

Improve supplier satisfaction and engagement.

Enhanced Procurement Control

Monitor supplier performance and compliance effectively.

ROI & Business Value

Realize Business Value in Less Than 12 Months

ProSupplier helps procurement and finance teams reduce manual supplier communication by providing suppliers with self-service access to purchase orders, shipment information, invoices, payment status, and procurement documents.

Example Business Scenario

A procurement team handles:

12 supplier inquiries per week
Average handling time of 60 minutes per inquiry

Activities typically include invoice status checks, payment visibility requests, PO confirmations, delivery updates, document sharing, and internal coordination

Annual Effort

12 inquiries/week × 52 weeks × 60 minutes = 624 hours annually

Potential Productivity Gains

Even with a conservative 65% reduction in routine supplier inquiries through self-service adoption:

624 hours annually× 65%= 406 hours saved annually
This saving of 406 hours is approximately 2.5 man-months of productive capacity returned to the business
This time can be redirected towards strategic sourcing, supplier relationship management, procurement planning, and cost optimization initiatives.

ROI Highlight

Typical organizations can recover their investment within the first year through reduced supplier communication effort, improved self-service adoption, and increased procurement efficiency.
Actual results may vary based on supplier volumes, transaction complexity, business processes, and adoption levels.

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Industries

Industries using ProCustomer

Manufacturing

Supplier collaboration.

Automotive

Vendor logistics management.

Industrial Products

Procurement automation.

Distribution

Supplier invoice processing.

Pharmaceuticals

Compliance-driven supplier management.

Consumer Goods

Vendor onboarding and communication

SAP Compatibility

Built for SAP Enterprises

Supported Platforms

SAP S/4HANA Public Cloud
SAP S/4HANA Private Cloud
SAP S/4HANA On-Premise
SAP Business ByDesign

Technology Foundation

SAP BTP
SAP Fiori
Responsive Web Portal
Mobile Ready
Clean-Core Architecture

Transform Procurement & Supplier Collaboration

Extend SAP procurement processes beyond your organization and create a connected supplier ecosystem that improves visibility, collaboration, and operational efficiency.

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Procurement & Supplier Collaboration Platform